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Artist Show Application 2023

We are thrilled to invite you to apply to exhibit in our in-person Artfest Kingston event on Canada Day Weekend. Note: our Christmas event will not be taking place in 2022.

Welcome Canadian Artists! 

Artfest is Kingston's favourite summer event July 1-3, 2023 with local and visiting artists from across Canada coming to town. Kingston is a beautiful City with a lot to offer. Our event includes many art festival activities for all ages. It is guaranteed to be a memorable weekend. This event is in its 11th year and draws huge crowds. Applications are OPEN!

The Artfest Show Application Guidelines 2022- 2023

Application DEADLINES

  • Summer Show DEADLINE March 1, 2023

Booth Fees 2023

    Artfest Kingston Summer July 1-3, 2023 Canada Day Weekend (3-days)

    • (10x10) - $425 + $55.25 HST = $480.25
    • (10x15) - $645 + $83.85 HST= $728.85
    • (10x20) - $850 = $110.50 HST= $960.50
    • Food Trucks - $595 + $77.35 HST = $672.35

    Exhibitor Eligibility

    Only Canadian handmade products will be considered for exhibiting. Artfest Shows are juried art and craft shows. Only the finest artists and artisans offering original work (prints of original works are acceptable) will be invited to exhibit.

    Acceptable product categories include: visual art, body care, clothing, glass, fashion accessories, gourmet food, jewellery, leather, painting, photography, pottery, sculpture, textile art, toys, wood, and other.

    Requirements

    • A WHITE TENT (your own or rented) is required (Summer Show Only)
    • Two different product categories are permitted in one booth
    • You must have Event Liability Insurance naming Artfest Ontario as Additionally Insured OR request to be covered under Artfest's Policy.

    Application Process and Payments

    • Complete the online application form (link is below)
    • A $100 plus HST deposit is required and must accompany your online application.
    • PayPal or Interac Transfer (etransfer) are accepted. If your application is not successful, your deposit will be refunded.
    • Submit 5 digital photographs of your product plus a booth photo by email (see details below)
    • The jurying process is ongoing until the application deadline and continues if a product category is not filled. You will be notified about your application status as soon as is possible. We recommend that you submit your application EARLY
    • Successful applicants will be notified by email. You are required to submit your show fee balance by March 15th for the Summer Show. Your space will be re-assigned if we do not receive your payment promptly.

    Submitting Your Photos

    • All applicants must submit 5 photos and plus a booth design photo or proposed drawing
    • Photo Size Requirements: resolution 300dpi and a minimum size 500-1000 px wide X any length
    • These images will be used for the jury process. If your application is successful they will be also be used for your exhibitors profile, social media and promotion
    • Email your LABELED (Your Company Name and Product Title) images as ATTACHMENTS and type in the Subject line: Artfest Kingston 2022 Application Images
    • email images to Lory: artfestontario@gmail.com

    Electricity

    • Electricity is included in your booth fee for the Christmas Show
    • There are a very limited number of booth spaces with electricity available for the Summer Show. An additional $125 fee applies.

    Rental Equipment (rates available soon)

    • 10x10 White Tent (rates available soon) waterproof heavy duty steel frame tent, 4 walls, installed, staked
    • 10x20 White Tent (rates available soon) waterproof heavy duty steel frame tent, 4 walls, installed, staked
    • Table 8ft long and 30" wide. (rates available soon)
    • Table 6' long and 29" wide. (rates available soon)
    • Table 5' Round. (rates available soon)
    • White Plastic Patio Chair Kingston (rates available soon)
    • Plastic folding chair (rates available soon)

    Food Trucks

    • Food Trucks and Fresh Food makers are eligible to apply for the Kingston Summer Show
    • A City of Kingston Food Truck License is required (approx. $232)
    • Your booth fee of $595 includes a flexible space size and three 110V power circuits.
    • If you require 240V electrical service there will be a $250 fee
    • Artfest is seeking a variety of food categories for the food area.

    Food Truck Applications Open soon

    Accommodations

    Show Payments Schedule

    A $100 (plus HST) deposit is required when you submit your application

    Successful applicants will be notified by email following the adjudication process. A secure payment processing link will be included in that email. You are required to submit the balance of your show fee by March 1, 2023 to secure your exhibit space. Please pay promptly or your exhibit space will be re-assigned. You may pay by PayPal or Interac Transfer (etransfer) to artfestontario@gmail.com or cheque.

    Artfest Show Credits

    If you still have an Artfest Show Credit on file, it can be used the Kingston July 1-3, 2023 show. All artists MUST submit a show application each year, even if you were previously accepted into the Artfest shows. 

    Show Terms & Conditions

    PLEASE READ CAREFULLY. Submitting an Artfest Show application form confirms and acknowledges that you have read and agree to the following:

    EXHIBITOR’S RISK, WAIVER OF LIABILITY, EVENT AGREEMENT AND INDEMNITY. Artfest Ontario, a division of Lory Macdonald Productions Inc. will have the right to terminate this agreement without notice if, in our opinion, the exhibitor breaches this contract in any way. If the exhibitor causes harm, property damage, is found to be objectionable to other vendors, or the public, or exhibits material not covered by this contract.

    The exhibitor agrees that to exhibit is entirely at his or her own risk, including theft, personal injury, property damage, lack of anticipated sales or inventory damage due to weather or any other cause. Artfest is not responsible or liable if an event is cancelled for reasons beyond its control including, but not limited to extreme weather, terrorist threats, pandemic closures, evacuation, acts of God: earthquake, flooding, tornado, hurricane etc.

    Event Liability Insurance is required for $2,000,000 naming Artfest Ontario as Additionally insured.

    No exhibitor shall pack up before the official closing of the show, without prior permission from the show producer Lory MacDonald. Artfest reserves the right to publicize and advertise at our discretion. We reserve the right to use any photographs or part of images or video sent to us or taken during the event of you, your products, your staff for the purposes of any Artfest promotion in any media in the future including the Artfest website, TV, radio or print or internet. We reserve the right to use any photographs that you submit for promotion. Artfest Ontario is not responsible for errors or omissions in any published material in print or digital formats, radio or television media.

    Cancellation & Refund Policy

    This is a juried art & craft show. If you are not selected to exhibit at the event, a full deposit refund will be issued. If your application is approved for the show, you will be required to pay the balance of the show fee. Refunds are available 30 days before the event with a $50 cancellation processing fee. After that date refunds are not available. 

    In the unlikely event of a show cancellation due to reasons beyond our control such as disasters of any kind, acts of God, Governmental decree, fire or other calamity, by any natural disaster, public enemy, strikes, statutes, ordinances of any legal authority, pandemics, or any cause beyond its control, Artfest Show Credits may be available on a case by case protocol. Artfest is not liable or responsible for any additional expenditures beyond the booth fees or loss of sales revenue incurred by any exhibitor.

    Artists Apply Here